M&E and Grants Manager



Habitat for Humanity Poland is a housing organization which works for improving housing conditions of low-income people and preventing homelessness. Our vision is a world where everyone has a decent place to live. We brings people together to build strength, stability and self-reliance through shelter.

Habitat Poland was founded in Gliwice in 1992 as the first Habitat for Humanity office in Europe and so far has helped about 4.000 people in Poland. It is part of Habitat for Humanity, a global network of nonprofit housing organizations working in approximately 70 countries.


M&E and Grants Manager

workplace: Warsaw with 10% of time travelling


The Monitoring & Evaluation and Grants Manager will develop and coordinate HFHPL’s M&E and Grants Management systems for its programmes in Poland, supporting housing solutions for vulnerable local communities and refugees.



Monitoring and Evaluation:

  • Encourage a culture of data use and evidence-based decision making by using and displaying updated data in the office to demonstrate progress and areas of concern
  • Support programming and field staff to ensure that projects are carried out with participation from all affected communities (including children) and that information is shared with affected communities.
  • Strengthen data analysis and use across the programme through key MEAL led reports making key information accessible to stakeholders for programme review and design.
  • In collaboration with programme managers, develop all required MEAL tools per grant, including but not limited to baseline surveys, M&E frameworks, assessment tools, data collection tools etc.
  • Lead compiling M&E & logframe sections in proposals and reports to donors
  • Lead the development and implementation of complaints and feedback mechanisms for the project activities in coordination with Area Office MEAL Specialist
  • Lead the various M&E aspects in the Project Cycle Management, including leading the After-Action Reviews as needed.
  • Contribute to the development of the organization’s strategy in Poland and ensure incorporation of lessons learned and community feedback in the process.


Grants Management:

  • Support the Head of Programme to continuously improve internal grant management systems, including tracking of grants, contractual obligations and financial/narrative reports;
  • Provide support to programme staff on donor related issues, including rules and regulations, proposal and report writing.
  • Coordinate the development and compilation of donor proposals and reports from various contributors.
  • Support grant aspects of project cycle management, including coordinate the preparations for grant opening, review and closing meetings.
  • Ensure comprehensive digital and physical archiving or grant documentation, including agreements, annexes, reports, communication and meeting minutes. .
  • Additional grant management responsibilities as delegated by the line manager.


Candidate’s profile:

  • Minimum 3-years’ experience in humanitarian or development sector;
  • At least 2 years of experience in working with M&E/MEAL, donors and grants, including proposal development and reporting.
  • Excellent English and Polish communication skills; speaking and writing.
  • Strong organizational and team working skills
  • Willingness to take up challenges, search for new solutions;
  • Ability to work under pressure, independently and with limited supervision;
  • Good computer skills, particularly in Microsoft Windows Word and Excel.


What we offer:

  • Full time labour contract;
  • Opportunity to use your skills and experience to make a real impact and help people in need;
  • International working environment;
  • Hybrid work;
  • Professional development opportunities.


Please apply by clicking on the link below




In your appliaction documents please include the following GDPR clause

I hereby give consent for my personal data included in my application to be processed for the purposes of the recruitment process under the European Parliament’s and Council of the European Union Regulation on the Protection of Natural Persons as of 27 April 2016, with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.

At the same time, we would like to inform you that the Administrator of your Personal Data is the Habitat for Humanity Poland Foundation with its registered office in Warsaw (00-070) at ul. Kozia 3/5 lok. 8;

The personal data sent in the application will be processed by the Personal Data Administrator from the moment of its acquisition for a period of 3 months after the completion of the recruitment process. Contact with the Personal Data Administrator regarding personal data is possible at e-mail address rodo (at) habitat.pl. Providing personal data is necessary for the recruitment process. The personal data provided will not be processed in an automated manner. Data provided during the recruitment process will not be forwarded to external entities. You have the right to access your personal data, the right to rectify your personal data, the right to restrict the processing of your personal data, the right to transfer your data to another controller, the right to delete your personal data, the right to withdraw your consent, as well as the right to lodge a complaint with the President of the Office for Personal Data Protection. The withdrawal of consent does not affect the lawfulness of the processing carried out before its withdrawal.

At Habitat for Humanity Poland, we embrace a history rooted in creating equity and take our mission seriously by courageously committing to a culture and workplace where all staff feel safe, welcome, visible, respected, supported and valued. As an equal opportunity employer, we realize that our success depends upon building an inclusive workforce of diverse perspectives and encourage people of varied races, ethnicities, national origins, religions, ages, genders, sexual orientations, marital statuses, disabilities, socio-economic statuses, thinking and communication styles to work with us.

We also require that all staff take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities (especially vounerable adults and children), and all those with whom we work. In line with the prevention of sexual exploitation and abuse, all staff must pass a thorough background screening and will be held accountable to upholding our policies around ethical behavior, including safeguarding and whistleblowing.